If you have already created an email signature, or have multiple signatures for different reasons, such as business and personal accounts, then you can select one of these to appear in your messages. In most versions of Microsoft Outlook, you can either add an email signature manually or assign one to fix to a message automatically. How to add a signature to an email in Outlook
After clicking on the relevant signature, input your chosen text in the ‘Edit signature’ box below. Click a signature to edit, or ‘ New’ to add a new one (this will need a name and it’s worth having a ‘default’ or standard signature for most emails). Click ‘ Signature’ at the top to see the ‘ Signatures and Stationery’ box. 
From the ‘ New Email’ option in the ribbon bar, open a blank email as if you were creating a default message. How to add a new email signature in Outlook They can make a big difference when it comes to enhancing the exposure of your business details. These are simple to create and add to your messages, taking just a few minutes to complete. Click OK when you are done.How to create and add an email signature in Microsoft Outlook – Instructions, Troubleshooting & FAQsį you’re new to Microsoft Outlook or have recently updated to a newer model, you might consider personalising your emails with a bespoke signature. 
Under Edit Signature type in the text you want to use (keeping in mind the Outlook email signature tips above). You may find you need more than one for different occasions, so this is the best way to keep it organized. Where it says ‘Select signature to edit’ click on the New. Click on Mail on the left hand side and then click on the button that says Signatures…. Here are the steps you need to follow to set up your new email signature in Outlook 2016: Setting up an Email Signature in Outlook 2016 Here’s how you can set yours up, now you know the basics. If you find that your company has not adopted the use of a company wide disclaimer in email signatures, you might want to offer up this piece of advice. Most companies will make every employee include this in their Outlook email signature anyway because these disclaimers ‘may’ protect the company, their employees, and yes even the customers. All you need is your basic information, a company logo, and last but certainly not least, some kind of legal and privacy disclaimer at the bottom. Keep it simple – it’s the best advice I can give. You should avoid having your Outlook email signature look like the Las Vegas strip, especially in a work environment, so that’s also a ‘no’ to any funky animations as well. 
To keep it professional, stay away from the cutesy fonts and colors.
This is important because you want to convey a professional image but also cover other important aspects of the business itself. When working for a company there is most likely a uniform email signature that everyone needs to have. Tips for your Outlook 2016 Email Signature
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